Privacy Policy

Effective Date: 17 Feb 2025

1. Introduction
Welcome to Q6 DM Software Ltd's website. We are committed to protecting and respecting your privacy. This Privacy Policy explains what personal data we collect from you when you use our website, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
Q6 DM Software Ltd is a company registered in England and Wales under company number 11852571, with its registered office at Alltyfelin, Login, Whitland, SA34 0TH, Wales. We are registered with the Information Commissioner's Office (ICO) under registration number ZB867486.

2. Data Controller

Q6 DM Software Ltd is the controller and responsible for your personal data (collectively referred to as "Q6 DM Software Ltd", "we", "us" or "our" in this privacy notice).

3. What Data We Collect

Since our website is static and aimed exclusively at B2B users, we do not collect personal data from individuals browsing our site unless you specifically provide it to us, for example, through:

• Contact Forms: Name, business email, business phone number, and any additional information you choose to provide in your message.
• Cookies: We use cookies to understand the usage of our site and improve its functionality. No personal data is collected through this mechanism.

4. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• To respond to your queries: We will use your contact details to respond to your inquiries or provide requested information.
• To improve our website: We use cookies to collect information about how visitors use our site, which helps us to improve our services.
• Legitimate Interests: We may process your data where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

5. Data Sharing

We may have to share your personal data:

• With Service Providers: Who assist us in running our business and providing services to you, like IT support or hosting providers. All third-party service providers are required to take appropriate security measures to protect your personal information.

• Legal Compliance: If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or to protect the rights, property, or safety of Q6 DM Software Ltd, our customers, or others.

6. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

7. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

8. Your Legal Rights

Under data protection laws, you have rights concerning your personal data that include:

• Right to Access - You can request access to your personal data.
• Right to Rectification - You can ask us to rectify inaccuracies in your data.
• Right to Erasure - You can ask us to delete your data where there is no good reason for us to continue processing it.
• Right to Restrict Processing - You can ask us to suspend the processing of your personal data.
• Right to Object - You can object to the processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.

9. International Transfers

Your data will be processed within Europe, where our website server is located. However, any transfer of personal data outside the UK will be governed by the UK GDPR, ensuring that your data is treated securely and in accordance with UK data protection laws. We will ensure that any transfer of your personal data outside the UK is protected by appropriate safeguards, such as:

• Adequacy decisions by the UK government.
• Standard Contractual Clauses approved by the UK ICO.

10. Governing Law

• This Privacy Policy and any dispute or claim arising out of or in connection with it or its subject matter shall be governed by and construed in accordance with the law of England and Wales, and the courts of England and Wales shall have exclusive jurisdiction to settle any such dispute or claim.
  
   

11. Changes to this Privacy Policy

• We may update this privacy policy from time to time. Please refer back to this page periodically for any Privacy Policy updates.

12. Contact Details

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

• Email: dpo @ q6data .dot. com

13. Complaints

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

This policy was last updated on [19 Feb 2025].